Scope and Content
Includes:
Valuation No. 6; Contractor - Bernard Ward (Bedford) Ltd; Value of work executed £14,399.76; amount outstanding £425; Mar 1977
Minutes of Site Meeting 22 Jan 1975; Present from Bernard Ward: Mr Humphreys, Surveyor; Mr Clayton, Contracts Manager; Mr Knight, General Foreman: Present from Bedfordshire County Council: Mr Bigmore, Architectural Representative and Quantity Surveyor; Mr Baldrey, Clerk of Works;
Mr Bigmore pointed out that the Contractor must check and agree the site levels and failure to do so could not later be the basis of a claim. He also pointed out that the specification clauses contained in the Bills of Quantities for dayworks;
Mr Humphreys asked for the following information: Are stanchion bases designed for Conder canopy?; When would the petrol tank be delivered?; When would the suction pipes and offset fill pipes be delivered?; Size of electricity ducts to draw chamber?; Where is temporary bench work?; What was to happen to existing vent pipes adjacent to building to be demolished?;
In reply to a question from Mr Humphreys, Mr Bigmore pointed out the preliminaries and descriptions were the standard A.S.C. [Anglian Standing Conference] documents;
Mr Bigmore asked for a copy of the programme chart. Mr Humphreys stated that it could not be completed until delivery dates for tanks had been established;
Memo from County Architect to County Surveyor; 'Thank you for your memo of 24 Feb regarding the possible delay in obtaining the petrol tanks for the contract in connection with Waterlake Service Station. I am somewhat concerned at the position that I now find myself in and I think that we should have an urgent meeting, together with the County Secretary, to determine what the implications are to the County Council of delaying the works at this time'; Feb 1975
Letter from Bernard Ward (Bedford) Ltd to Architect's Department; 'We would inform you that delays are being experienced on the contract due to the late delivery of the petrol storage tanks. These are now on site and the delay in accordance with our programme of works amounts to about 4 1/2 weeks. We would also confirm that we intended to commence the tank excavation on 17 Mar and that you were to arrange for the tanks to be pressure tested prior to this date. Following a meeting on site on 14 Mar between your representative Messrs Pump Maintenance and our Mr Clayton it was apparent that the tanks would not be tested until 18 Mar at the earliest and on this basis we managed to cancel all plant for the excavation with the exception of the trench sheets which were delivered 13 Mar. We would inform you that we shall be submitting daywork sheets to cover the hire of these trench sheets until such time as the tank excavation can commence. We would also inform you that we shall be claiming extension to the contract period under Clause 23(h) of the Form of Contract when the actual period of delay is defined'; Mar 1975
Further letter; 'The excavation for the installation of the 2 petrol storage tanks commenced Wed 19 Mar. We would inform you that a 3'6" deep seam of sandstone rock was encountered at a depth of approximately 5' and a compressor was required to remove same. We look forward to receiving your Architects Instruction to cover our costs which were the hiring of a compressor, the additional hire for one day of a digger and 1 lorry due to the delay on the excavation and our own labour while involved in this operation'; Mar 1975
Architect's Instructions (1-14); Jan 1975 - Jun 1976
Letter from Bernard Ward [between AI's 5-6]; 'We confirm our telephone conversation with your Mr Tellam when the following rates were agreed for excavation bed etc., of safeticurbs: DBM Safeticurb (27) @ 10.26 yd; Silt Box (2) @ 14.84 each; Inspection Units (3) @ 12.52 each; These have now been ordered, delivery 7-10 days; We also record that the correct tank lids are still awaited, and have been since first found to be incorrect on 14 Mar, as you are aware, Pump Maintenance cannot commence work until they are on site. Whilst we are endeavouring to carry out other works in the contract the major works cannot be started'; Apr 1975
Order to Pump Maintenance Ltd, Solihull [between AI's 3-4]; 'To supply and fix all pipework and fittings to suction lines, ventilating pipes, offset fill lines, contents lines and gauges'; Mar 1975
Memo from Steve Murray, Project Clerk, to Chief Quantity Surveyor; 'The Contract documents have now been signed by both parties and you are therefore in a position to issue your Order for the work. Particulars of the Contract are as follows: Name and Address of Contractor: Bernard Ward (Bedford) Ltd, 6b Foster Hill Road; Date of Tender: 2 Dec 1974; Amount of Tender: £16,784.01; Starting date to be agreed between the Architect and the Contractor; Contract period: 20 weeks; I would be pleased if you would inform me of the starting date of the Contract and also the dated period of the Contract'; Jan 1975
Order from Mr J K Bigmore, Quantity Surveyor, to Bernard Ward for Alterations; mentions site will be handed over 20 Jan 1975 and date for completion will be 9 Jun 1975; Jan 1975
Programme of Works; Jan - Jun 1975
Schedule of Tenders received for Alterations: Birch & Chessher Ltd, Bedford £18145; Donald Lockhart, Berkhamsted £25782; Willis Dawson Ltd, Leighton Buzzard £22088.44; Bernard Ward Ltd, Bedford £16784.01; Dec 1974
Schedule of Tenders received for Electrical Engineering Services: Bernard Ward (Bedford) Ltd £400.43; D F Chapman, Heath & Reach £782.15; Feb 1975
Letter from County Architect to Mr B Baldrey, Bedford; 'We have recently entered into a contract with Bernard Ward to carry out alterations to Waterlake Service Station which is at Leighton Buzzard and I shall be grateful if you will act as Clerk of Works for this contract. Mr J K Bigmore the Assistant Chief Quantity Surveyor will be administering the contract from this Department and he may well have already been in touch with you to arrange a meeting'; Jan 1975
Contract (photocopy) between the County Council of Bedfordshire and Bernard Ward (Bedford) Ltd for alterations to Waterlake Service Station; Jan 1975
Memo from County Architect to County Surveyor; 'The work has been let on a 20 week contract and the programme of work shows that the petrol tanks, which are to be supplied outside of the contract, were required on site by 11 Feb. Prior to the contract being met we were informed by your Department that the tanks would be on site in Jan. I was informed yesterday by your Mr Maris that the owner of the garage is considering purchasing the tanks on behalf of the tenant and that it could be up to 7 weeks before they are delivered. As very little work can be carried out to the forecourt until the tanks and pipe runs are installed I am concerned about the financial aspects of extending the contract. Will you please let me have your instructions'; Feb 1975
Reply; 'If the Contractor is unable to continue his work without the supply of the tanks then I can only instruct you to suspend the contract until the tanks become available. I have written to the County Secretary to enquire whether or not any claim can be made against the tenant or owner of the property in respect of the additional cost that will be incurred as a result of this delay'; Feb 1975
Reply [further copy of memo near top of page]; 'I am somewhat concerned at the position that I now find myself in and I think that we should have an urgent meeting, together with the County Secretary, to determine what the implications are to the County Council of delaying the works at this time'; Feb 1975
Reply; 'I refer to your memo and subsequent discussions between Mr Holmes and Mr Bigmore regarding your consternation over the additional costs likely to be incurred in this Contract. As the cost of this work is to be found from funds allocated to the main Contract I can see no reason why any additional work that is necessary to complete the Service Station should not be included within your Contract, as it would have to be included in the road Contract if omitted. Funds for the complete road scheme will be allocated from the Transport Policy & Programme grant, which will include the cost of all compensation and accommodation works necessary for completion of the road construction. In particular, the surfacing of the forecourt should be taken to the boundary of the site, as set out by my Surveyor, even though this means additional costs to your Contract sum';
Mar 1975
Valuation No. 7 (final); Contractor - Bernard Ward (Bedford) Ltd; Value of work executed £14,399.76; amount outstanding £44.76; May 1977
Letter from County Architect to Bernard Ward (Bedford) Ltd; 'Thank you for your letter dated 6 Dec 1974 [not here] enclosing a copy of your Public Liability Insurance Policy. I would make the following observations: The Limitation Clause is unacceptable and should be omitted. The limit of indemnity must be £250,000. I would point out that the terms of the Standard Preliminaries makes you responsible for the loss or damage of all materials brought on to the site. The extension clause of the policy excludes such damage or loss and I would be glad to know if you have other cover for this. I note that in the exception clause liability for injury, loss or damage caused by any vehicle is excluded, but I assume that this is covered by the extension clause (vehicles). As there is a certain amount of demolitions involved in the works, I assume that these are being carried out by your own employees and would not therefore be excluded under the exclusions clause (Builders)'; Jan 1975
Reply; 'We are now able to deal with the points raised as follows: Limitation Clause: This has now been removed with effect from Mon 13 Jan 1975. Confirmation in writing from the Insurance Company is awaited; Loss or Damage to Materials etc: We have taken out a contractors "All Risks" Policy in respect of this contract with an "inclusion clause" for the items now not covered under 20c. This policy is effective from Mon 20 Jan 1975. Cover note is awaited; Vehicles: It is confirmed that your assumption is correct; Demolitions: It is confirmed that these will be carried out by our own employees; In addition to the above points we have obtained a verbal quotation of £100 premium in respect of Clause 19 (2) (a). Instructions to accept this quotation would be required'; Jan 1975
Memo from County Architect to County Secretary; 'I enclose the Contract documents for Waterlake Service Station and shall be glad if you would enter into an Agreement with Bernard Ward (Bedford) Ltd, whose fixed price tender in the sum of £16,784.01 has now been accepted by the Environmental Services Committee on 20 Dec 1974. I also enclose for retention by the Contractor the following documents: a) A copy of the RIBA Agreement; b) A set on linen and two sets on paper of the Contract drawings; c) A priced copy and two unpriced copies of the Bills of Quantities; Finally, perhaps you will ask the Contractor to initial the various amendments to the Articles of Agreement and to sign the Bills of Quantities and drawings where indicated'; Jan 1975
Drawing No. 1; A418 Leighton Buzzard Relief Road Phase II; Accommodation Works to Waterlake Service Station (Proposed Forecourt Layout and Alterations to Existing Forecourt; scale 1/8" to 1'; with section [no scale given] and inset location plan [1:1250]; Mar 1974; amendment Jun 1974; Petrol Interceptor redesigned, surface water drainage altered, limit of new forecourt construction shown;
Drawing No. 2; Elevations and Sections for Building Alterations; Existing Elevations; Proposed Elevations (1/4" to 1'); Sections (1" to 1'); Mar 1974
Drawing No. 3; Petrol Tank Installation Details; Standard Manhole Cover to Underground Tanks (3" to 1'); Offset Fill & Gauge System (no scale); Petrol Interceptor Construction Details; Mar 1974; amendment Jun 1974; Petrol Interceptor redesigned;
Drawing No. 4; Building Alterations; scale 1/8" to 1'; with inset location plan 1:1250; Mar 1974
Priced Bills of Quantities; Oct 1974
Form of Tender completed by Bernard Ward; Nov 1974
Appendix to Form of Tender; 'The Contractor is invited to give below the materials and goods the value of which are important elements in the Contract Sum and upon which this tender is based and to which he desires the provisions of Clause 31 B and C to apply. The provisions of the Clause shall not apply to any materials or goods not listed below. If the Contractor does not desire to make any entry he must write the word "NIL". For the purpose of adjustment under Clause 31 B and C the operative date for this appendix shall be ten days before the date fixed for the receipt of tenders by the Employer and the Contractor is to base his rates of materials upon prices ruling at that date and any allowable adjustments from that date will be made to the Contract Sum, subject to the Conditions mentioned above. Only materials on which tax or duty has been fixed by or under an Act of Parliament at the above date shall be included on this list'; [filled in: cement, sand, ballast, bricks, damp proof course, hardwood. softwood, steel, copper, glass, paint, cast iron, hardcore, tarmacadam]
Contract between the County Council of Bedfordshire and Bernard Ward (Bedford) Ltd; Jan 1975