Scope and Content
Includes:
Memo from Chief Education Officer to County Architect; 'You will recall that the kitchen at this School is sub-standard in every way and has been the subject of formal criticism by the County Public Health Inspector. For this reason an allowance of £6000 has been made in the 1972/73 Minor Building Programme to carry out necessary improvements. I am writing to ask if it would be possible for there to be discussions between our two Departments about the timing of this project, bearing in mind that it is also intended to carry out a modification to the existing building to bring it up to standards for a 420 place Middle School, again in the financial year 1972/73. It occurs to me that the planning of these modifications is likely to be difficult and possibly protracted, but that the kitchen modifications are urgent and are unlikely to be affected by the subsequent modifications to the School. In these circumstances you may think it worthwhile proceeding with the project for enlarging the kitchen as soon as possible. It would be helpful if we might discuss this with the Job Education Architect'; Mar 1972
Reply; 'Mr Hartley visited the School yesterday with Miss M D Taylor in order to become acquainted with the requirements in respect of kitchen improvements. He has reported to me that it is not practicable to carry out any work on the kitchen in advance of the finalisation of proposals for the complete modification of the school buildings to bring them up to standard for a 420 place Middle School. In view of this, I am wondering whether you would wish to substitute another scheme in the current Minor Works Programme as previously suggested'; Apr 1972
Letter from County Architect to Charter Building Design Group, Ampthill; 5 schools to have extensions built (Oakley Lincroft; Shefford Robert Bloomfield; Linslade Secondary Modern; Leighton Buzzard Gilbert Inglefield; Harrold Secondary) plus 'Dunstable Priory School to be remodelled for use as a middle school for 600 pupils and the kitchen has also to be remodelled and extended for this purpose. A total of £45,000 has been included in the brief for this. This project is also in the 1972/73 building programme. There is a cost formula for arriving at the limit of cost for remodelling schools and Mr Hartley will give you the necessary information to enable you to arrive at your cost plan'; May 1972
Neave, Tinworth & Nunan, Houghton Regis, appointed as Quantity Surveyors; Jun 1972
Brief to Architect by Chief Education Officer (6 pages); Aug 1972
Memo from Chief Education Officer to County Architect; 'Thank you for your outline plan for the re-modelling of Priory School. The following suggestions are made as a result of a meeting held between your colleague, Mr Hartley, and members of the Education Department. Since the addition to the two-storey block and the re-siting of the kitchen are scheduled to start in this financial year (1972/73), but the remodelling of the old School is scheduled for the programme for the year 1974/75, I have given my immediate attention to the addition of the two-storey block and the re-siting of the kitchen, and do not comment on the re-modelling at this time. It is desirable that plans for both areas are ready for presentation at the Sites and Buildings Sub-Committee on 17 Nov. Since papers will be sent out on 9 Nov it is desirable that sketch plans are ready by 1 Nov. 1) Kitchen: It is expected that about 400 pupils (83%) and 20 staff will take lunch at the School. This will require a kitchen of area 1225 - 1300 sq ft. The main equipment needed for the kitchen ([Stotts] Module 36 cooking equipment) is: five ranges, one eight shelf steamer, and a fryer and storage units, together with one meat slicer, one potato peeler, one 22 cu ft refrigerator, and a (at least 12 ft) hot cupboard in the counter. Since the kitchen will be extended considerably, no doubt you will wish to consider the effect this will have on adjacent areas and on the present means of access to the kitchen. It will be convenient if the present kitchen can be left in a state suitable for Girls changing (not showering) to take place. 2) New Two-Storey Building: In general the layout is much as we anticipated but could you note the following points and make alterations where necessary: i) It is desirable that the present classrooms are not altered during the first phase; ii) The Library should be more centrally sited, for example next to the lavatory on the ground floor (site of classroom 3); iii) The Music Room would then be correctly sited in its present position: the proposal to have the Music Room over the Library is of course undesirable; iv) Any necessary second staircase should be sited either between Class 9 and Music, or between Class 10 and Music, in such a way as to: give independent access to Classes 9, 10 and Music (and similarly on the ground floor); and provide insulation between Music and other areas; v) The minimum teaching area of the Music Room should be 600 sq ft, and the two practice rooms should total 150 sq ft (one of say 90 sq ft and the other 60 sq ft). The practice rooms must have independent access from circulation. The minimum areas of the other spaces should be as specified (Library Resource Area 700 sq ft, classrooms 600 sq ft); vi) It is undesirable that circulation areas should run through practical areas; vii) It is desirable that there should be access between Class 8 and Class 9 (and similarly on the ground floor); viii) It is desirable that the Girls Cloakrooms and Toilets shall be positioned on the ground floor, the boys cloakrooms on the first floor; We presume that during building operations the School will continue to have use of the four existing classrooms in the two storey block, and that the only temporary classrooms it will be necessary to remove are the two which are actually on the proposed building area'; Sep 1972
Letter from County Architect to Charter Building Design Group; 'I confirm that the dish washing machine will not be supplied, but that in its place the Contract should include for a standard wash-up/rinsing sink unit 12' long overall, Messrs Stotts type S1 (electric). This will make a separate hot water boiler, boiler house and softening plant unnecessary and will simplify the dust work in floors'; Feb 1973
Drawing S1 A from Charter Building Design Group of proposed extensions; site plan; scale 20' to 1"; Sep 1972
Letter from Charter Building Design Group to County Architect; 'In revising the layout we have tried to "isolate" the music room so that classrooms will not be affected by the noise from that room. In this respect we are suggesting perhaps that roof lights are the only form of natural daylight and ventilation. If it is felt that some winows in the walls are desirable for psychological effect, this could be done without detriment to the sound control. Practical areas have now been re-sited in the classrooms to avoid circulation areas. The practice rooms to the music room have their own access and probably the enclosing walls will be 9". Structurally, the extension should be load bearing brickwork with reinforced concrete floors and roof. The position of the second stairs allows for direct access to individual classrooms as requested by the Director of Education'; Oct 1972
Memo from Chief Education Officer to County Architect; 'I presume that there is no intention to remodel classrooms 1, 2, 6 and 7 in the first phase and therefore at this time I make no comment on the remodelling of these classrooms (which appears in the outline plan and which has several deficiencies). 1) Library: Please incorporate the corridor within the Library itself. It is desirable in the enlarged room to have a door from the Library to Class 3 as pencilled in the plans but this door would be used only infrequently; 2) Music: It is of vital importance that the Music Practice Rooms be sound-proofed. If the soundproofing is inadequate then the rooms cannot be used for their purpose. The corridor between the Practice Room is wasteful but if this is the only way that independent access can be obtained then it will suffice. There appears to be no store for large musical instruments (bass, etc.,) but we will accept that these may have to be stored in the Practice Rooms. Since the Architect can provide windows in the Music Room without detriment to sound control I would prefer these to be included'; Oct 1972
Letter from Charter Building Design Group to County Architect; 'We wish to confirm the estimated costs prepared by the Quantity Surveyor for the construction of the new kitchen and extension to the existing classroom blocks: Kitchen: Alterations £3000; Fittings £1700; Extension £7000; External Works £1450; total £13150; Classrooms: Alterations, including movement of temporary classroom blocks £4300; New Extensions £62700; Externals £7225; total £74225; grand total £87375; We understand that these figures may exceed the budget and that Mr Hartley is looking into the question of possible modifications'; Nov 1972
Further letter; 'We would confirm the revised estimates of cost we have received from the Quantity Surveyor: Kitchen Extension £14650; Classroom extension and boilerhouse £49000; total £63650; We did mention that if it was thought desirable to build the new concrete second staircase instead of the temporary fire escape staircase, these figures could be revised as follows: Kitchen Extension £18150; Classroom extension and boilerhouse £49000; total £67150; Nov 1972
Drawing S1 B from Charter Building Design Group of proposed extensions; site plan; scale 20' to 1"; Sep 1972 [Boiler House and Oil Store revised Nov 1972]; Approved Nov/Dec 1972
Drawing S2 Extensions to School Site Plan; scale 20' to 1"; Sep 1972; Approved Nov/Dec 1972
Drawing SK3 Proposed Extension to Teaching Block (Phase I); Ground and First Floor Plans, Elevations; scale 1/8" to 1'; Oct 1972; Approved Nov/Dec 1972
Letter from Charter Building Design Group to County Architect; 'We would like to split the fees between the kitchen alteration work and the extension to the classroom blocks; we would suggest 11% for the kitchen and 9% for the classroom blocks, excluding survey costs and miscellaneous expenses'; Nov 1972
Further letter; 'In the course of preparing the working details we are finding it necessary to seek the advice of a structural engineer. At the present moment we believe this will be the only school on which we will require such advice. In accordance with the RIBA letter circulated some time ago regarding the use and appointment of consultants, we would be grateful if you would accept the nomination of Scott-White and Hookins as consultants on Dunstable Priory School to cover such advice and guidance as we require'; Dec 1972
Letter from County Architect to Scott-White & Hookins, Ampthill; 'I am pleased to accept this nomination but, before I let you have a formal letter of appointment, I shall be pleased if you will confirm that you are able to accept this commission. Perhaps you will have a word with Mr J A Goddard of the Charter Building Design Group and ascertain his requirements so that if you are able to accept the work you can let me know the terms and conditions you propose for your appointment'; Dec 1972
Reply; 'We will be pleased to accept appointment as Structural Engineering Consultants for this project and are prepared to undertake this work in accordance with the fee scale recommended by the Institution of Structural Engineers, a copy of which is enclosed for your information. We will be responsible for the design and detailing of the Structural Steelwork and Reinforced Concrete work on which we will charge a full fee. We have also been asked to recommend sizes for and check the Architects details of the load bearing brickwork and foundations and we suggest a 50% fee based on the same fee scale for this part of the work. In addition to the scale fee we will charge for out of pocket expenses involved in travelling and printing etc.,'; Jan 1973
Reply from County Architect to Charter Building Design Group; 'I set out below names and addresses of contractors who you may like to approach to tender for the four projects [Wootton CP School, Oakley Lower, Shefford Lower - individual lists] Dunstable Priory: Jarvis (Harpenden) Ltd; Icknield Builders Ltd, Luton; Build Form Ltd, Ampthill; J M Hill & Sons (Ampthill) Ltd; Willis Dawson Ltd, Leighton Buzzard; Johnson Fuller Ltd, Dunstable'; Dec 1972
Tenders invited from five of the six contractors suggested [Icknield Builders were not approached]; Feb 1973
Letter from County Architect to Jarvis (Harpenden) Ltd; 'I write to confirm a recent telephone conversation when you were advised that yours was the lowest tender received and was under consideration for acceptance. I also confirm you were asked to let Mr Goddard have your priced Bills of Quantities for checking as soon as possible. Would you also let me have the name and address of the Company who will provide a Contract Surety Bond'; Mar 1973
Reply; 'We are pleased to have submitted the lowest tender for the work and can confirm that our priced Bills of Quantities have been submitted to Neave, Tinworth and Nunan for checking. The Contract Surety Bond will be provided by Excess Insurance Co Ltd, London EC3, through our Brokers, James Yarrow, Young & Co Ltd. We trust that you will find our Bills of Quantities correct and that we may then be able to carry out this work for you'; Mar 1973
Reply; 'I now write to confirm that subject to all approvals being received it is my Authority's intention to enter into a contract with you in the sum of £62,094'; Mar 1973 [Contract period 45 weeks from date of possession]
Order from County Architect to London Brick Co, Aylesbury, to supply 25,000 common bricks and 20,000 LBC sand faced facing bricks; 'The above quantities are only approximate and the actual quantities and dates of delivery will be confirmed by the Contractor when appointed. The name of the Contractor will be notified to you in due course. The account should be submitted to this department'; Dec 1972
Letter from Charter Building Design Group to County Architect; 'We have now had an opportunity of checking the numbers of facing and common bricks which will be required: Facings: Classroom extension 30,000; Kitchen & Boilerhouse 6,500; Flettons: Classroom extension 42,000; Kitchen & Boilerhouse 7,000; Jan 1973
Advertising literature from Potterton Boilers, London SW18
Advertising literature from Essex Water Treatment Ltd, Romford, regarding Industrial Automatic and Semi-Automatic Water Softeners
Memo from Chief Education Officer to County Architect; 'With reference to the letter of 6 Dec 1972 from the Department of Education & Science regarding Provision for Secondary Improvement, I write to let you know that it has been agreed that it should be recommended that the following project be submitted to the Department for inclusion in the 1972-77 programme for the improvement and replacement of Secondary Schools: Dunstable Priory - Adaptation to Existing Buildings to provide a Middle School for 480 pupils. This project is being submitted on the criteria that at least one third of the teaching accommodation is in temporary construction and if the project is approved it will mean a saving on the minor works programme because, as you know, it was intended that at least part of the work should be carried out from the 1974/75 programme. The Authority is required to submit details of proposals to the Department by 26 Jan'; Jan 1973
Reply regarding additional information required for a detailed submission to DES; 'The estimated cost of these works based on rates comparable with the DES cost allowances is £47,921. The cost outstanding is therefore £50,360. In my opinion the DES cost allowances are now totally inadequate and the actual costs on tender would be appreciably in excess of these figures; The original building including Dining Hall, four classrooms, 2 practical rooms, admin and toilets was built in 1911 and extended during the years 1936/39; Area of permanent teaching accommodation - 11,164 sq ft (1038.25 m2); Area of temporary teaching accommodation - 5,232 sq ft (486.57 m2); Jan 1973
Letter from County Architect to Charter Building Design Group; 'I find from my files that neither of these projects [Dunstable Priory School - Middle School Conversion and Oakey Lower - 160 Place Extension] have yet been submitted to the DES, and we ought to do this as a matter of urgency. I appreciate that tenders are due in on 22 Mar but it will take some time to prepare the necessary forms for the submission to the Department'; Mar 1973
Forms ABB2 and SB27 as submitted to DES; gross cost £100,688
Letter from County Architect to Chief Education Officer; 'I enclose herewith Forms ABB2 and SB27 and plans giving the cost on tender of the proposed extension to the school which is being financed from the Authority's minor works allocation and shall be glad if you will submit these to the DES for approval as a matter of urgency. A form ABB2 and a sketch plan showing the ultimate school is also enclosed [not here] for the information of the Department. A set of plans and a copy of each of these forms have today been taken by my Deputy to the Architects Branch of the Department, but nevertheless a formal submission should be made urgently'; Mar 1973
Letter from DES to Clerk of the County Council; 'I am directed by the Secretary of State to say that she approves, under Section 13(6) of the Education Act 1944 (as amended), the work shown on the plans submitted as specified on Form ABB2 at a cost of £71,930 based on tender as the first phase only of remodelling work and extensions to provide a Middle School for 480. This sum is made up as follows: Building Work £61,130; Professional Fees £10,800. The Secretary of State agrees exceptionally to the cost of the building work on this occasion exceeding the limit for a Minor work project. This apporval is subject to the Authority being able to meet the gross cost from their Minor works allocation for the period in which the work is started. The approved plans provide for remodelling work and extensions at Dunstable Priory School. Consent to the borrowing of the sum of £71,930 is available in accordance with Paragraphs 36-41 of the Department of the Environment Circular 2/70, as amended by their Circular 66/71'; May 1973
Report to Estimates Sub-Committee and Finance Committee; 'Under the scheme of reorganisation of schools, Dunstable Priory School will become a Middle School (9-13). Adaptations to the premises will be required and the kitchen will be remodelled and extended. The cost of this work which will form part of the Minor Works allocation for 1972/73 amounts to £65,886 for building work and £12,000 for incidental expenses. The figure includes £1,600 for fitted furniture and a further £25,000 will be spent on moveable furniture and equipment. (Total annual loan charges are estimated at £10,700)'; Jan 1973
Drawings by Charter Building Design Group regarding proposed extension (all Dec 1972):
Drawing A1 Classroom Block Site Plan; scale 1" to 20';
Drawing A2 Classroom Block Foundations and Drainage; scale 1/4" to 1';
Drawing A9 Classroom Block Drainage First Floor; scale 1/4" to 1';
Memo from County Architect to County Planner mentions that Education Committee approved final plans for extensions and adaptations for use as a Middle School; [Final Plans also approved for Wootton Lower and Oakley Lower Schools]; Jan 1973
Reply; 'Dunstable Borough Council has now informed me that it does not wish to raise any objections to this proposal. The Council has, however, drawn my attention to road proposals in the area which may affect the property. These proposals are, however, somewhat tentative pending the completion of the Luton and Dunstable Transportation Study in Jan 1974. Nevertheless, I am of the opinion that these proposals, even if implemented, would not directly affect either the existing buildings or the proposed new classroom block'; Mar 1973
Memo from Chief Education Officer to County Architect; 'Teaching space needs require that the Mobile Classroom at present occupying part of the site of the proposed school extensions will need to be re-sited on the school campus. The only suitable location exists between Classrooms 1 and 6, and between the Greenhouse and the main access. From a safety point of view, it would be desirable if the Mobile could be re-erected so that the exit from it faces Classroom 1. This would avoid increasing [the] number of points from which children could gain entry to the access road. The Contractor should, in any case, be advised that access to the site will be along the main access way of the school and extreme caution is to be exercised by his vehicles';
Feb 1973
Report of Chief Education Officer to Co-ordinating Sub-Committee; 'It was announced in the Government White Paper, "Education - A framework for expansion", that resources were being made available for the improvement and replacement of existing secondary accommodation at schools where the majority of the teaching accommodation dated before 1903, and there is a deficiency of specialist facilities and ancillary accommodation or amenities, or at schools where at least a third of the teaching accommodation is in temporary construction. The Authority was subsequently invited to submit one project which they regarded as outstandingly urgent for consideration for inclusion in the first Programmes of 1975/76 and 1976/77, and the Chairman agreed that the following proposal should be submitted for consideration: Dunstable Priory - Adaptations and extensions to existing buildings to provide a middle school for 480 pupils (£50,360)'; Feb 1973
Letter from Samuel J Caen, Borough Engineer & Surveyor, Dunstable, to County Architect; 'I was very surprised the other day in travelling down Britain Street to see nineteen private vehicles parked outside the School. Apparently this is a regular occurrence and the cars are parked in this position all day. My attention had been drawn once again to the damaged footways, both sides, which is caused by large coaches calling at the school who are forced onto the footways because of both the all day parking and casual parking by parents calling to deliver or collect their children. I appreciate that you are short of space at this school, but would ask you to investigate not only the general situation at all schools, but the particular situation at Priory School in conjunction with the rebuilding contemplated'; Mar 1973
Reply; 'Unfortunately it is not possible to provide a car park on the school site at the present time. Until the next phase of development of the school when the existing buildings are to be altered to Middle School requirements, and the existing two HORSA buildings and other temporary accommodation can be cleared, there will be nowhere to accommodate cars. Even then, under the allowances made by the DES, provision will be for only about 9 cars. However, it is intended to make provision for car parking at that time, and I would be pleased to discuss with you the provision possible, prior to carrying out the development'; undated [?Mar 1973]
Letter from Charter Building Design Group to County Architect; 'Following our first site meeting today with Messrs Jarvis and Co, the successful contractor, the following matters were raised upon which we would like your comments and assistance. 1) There is a classroom block on the site which is to be demolished by the contractor. At the present moment the desks are still in the building. Would it be possible to arrange for these to be cleared out during the coming week as the contractor will require to pull down the building as soon as he takes possession of the site Mon 11 Jun; 2) An area of land has been allocated to the contractor adjacent to the playing fields for the storage of materials etc.,. On this land there is a large clump of young trees. We are proposing to retain most of these but it will be necessary to grub up some of the small ones on the periphery of the clump; 3) On the same piece of land there is a weather box containing thermometers etc.,. Could this be moved next week please?; 4) There is also a small area of ground which is being cultivated for growing a variety of vegetables. This we regret to advise you will have to go; 5) Are you satisfied with the precautions which have been taken with respect to children crossing the contractors access to get to the isolated classroom block? If not, could you arrange to meet our Mr Smith on site on Mon 11th to discuss the matter further with the Headmaster; 6) Can you let us know how much the classroom block and its lavatories will be used during the building operations. There are existing windows at the rear of the lavatories which have to be blocked up. Can this work be done any time?; 7) Will the classroom which will be converted into the new kitchen be available from 11 Jun?; 8) Could we have copies of the heating and electrical engineers drawings together with specifications for forwarding on to the contractor; We are proposing to have another meeting on site Mon 11 Jun to discuss a number of the points with the Headmaster and would be very grateful if you could advise him of these matters beforehand so that decisions can be made without delay'; Jun 1973
Reply; '1) The classroom block to be demolished has been made available to the contractor and is at present in course of demolition; 2) The area of land referred to has been vacated and handed to the contractor; 3) I understand that the weather box has been removed; 4) The area of ground being cultivated has been made available to the contractor, and the school advised that this will no longer be available to them; 5) A meeting has been held on the site with your Mr Smith when Mr Hartley and Mr RIce of the Education Department were present. The Headmaster was also invited to the discussions and the aspects of safety were fully discussed. Measures to be taken were agreed, and it is intended that Mr Hartley and Mr Rice will make a visit within the next 14 days to see how effective the measures are in operation; 6) The lavatories referred to will be used throughout the whole of the building operation, and access must be preserved. It is not essential for daylight to be preserved, and it was agreed that if possible the contractor would carry out the work of taking out windows and bricking up the openings during the Summer holiday period; 7) The classroom referred to to be converted into the new kitchen has been made available to the contractor; 8) I understand that the heating and electrical engineers drawings requested have been delivered to you; Should you find any difficulties in any way connected with the safety of children or access to the site, please let me know and I will have the matter further investigated'; Jun 1973
Series of drawings by Charter Building Design Group regarding Alterations Phase II:
Drawing A3: Toilet Block; ground/first floors; scale 1/4" to 1'; Jun 1974
Drawing A4: Classroom Block; ground/first floors; scale 1/4" to 1'; Jun 1974
Drawing A1: Site Plan; scale 1" to 20'; Dec 1972
Drawing A5: Toilet Block; Sections; scale 1/4" to 1'; Jun 1974
Drawing A6: Classroom Block; Sections; scale 1/4" to 1'; Jun 1974
Drawing A7: Elevations; North & South; scale 1/4" to 1'; Jun 1974
Drawing A8: Elevations; East & West; scale 1/4" to 1'; Jun 1974
Drawing A21: Main School; Plan (includes drainage); scale 1/8" to 1'; Jun 1974
Drawing A22: Main School; Sections; scale 3/8" to 1' and 1" to 1'; Jul 1974
Letter from Neave, Tinworth & Nunan to Charter Building Design Group; 'Further to receiving your drawings for preparation of Bills of Quantities, we list below the revised estimated costs: 1) Two new classrooms in two storeys - £15,100; 2) Alterations to Ground Floor and new First Floor toilet accommodation - £20,000; 3) Alterations to Assembly Hall/Gymnasium Area - £2,500 [item crossed out]; 4) Showers to changing room - £1,650; 5) Classroom alterations to existing school - £17,500; total (4 items) £54,250'; Jul 1974
Letter from Charter Building Design Group to County Architect; 'We wish to confirm that, according to our records, we have asked the County Meals Service Department to supply the Module 36 equipment in mid-Dec 1973 to enable the Contractor to complete the work on the new kitchen by mid-Jan 1974 and proceed with forming of new changing rooms in the place of the old kitchen. Following our conversation with Mr Buckingham of Jarvis (Harpenden) Ltd, the General Contractor, he confirmed that the latest date for delivery of the above mentioned equipment will be first week in Jan 1974 and any further delay will result in extension of the contract period and no doubt a claim for extra money'; Oct 1973
Letter from County Architect to Charter Building Design Group; 'The Chief Education Officer is considering the next stage of the development, and requests information in respect of costs of various additional works. I should be obliged if you would let me have this information as quickly as possible. The first priority would be to complete the new double storey block by adding the two classrooms and carrying out works to the toilets. The second priority would be to open up between the hall and the corridor, and to complete work to the girls changing accommodation and showers. Depending on the cost of this work will be the decision as to the amount to be carried out at the next stage'; Nov 1973
Reply from Neave, Tinworth & Nunan; 'We have looked into the likely approximate costs for the alterations and additions required as follows: 1) New classroom extension on two floors - £13,000; 2) Toilet Alterations (adapting ground floor and building new first floor) - £12,000; 3) Alterations to Assembly Hall / Gymnasium Area including redecorating work altered only and provide two new showers in girls changing room - £2,500; 4) External works and drainage - £1,000; total £28,500'; Nov 1973
Letter from County Architect to Charter Building Design Group; 'I have discussed the layout of the library shown on your drawing A32 with the Education Officer. It is noted that the layout does not incorporate the facilities required by the Middle School Activity Data sheets. Mr Hartley will be attending a meeting Jan 15 at 10am here at County Hall to discuss the next stage of development at this school and it is suggested that the library layout be discussed also at that time. I should be pleased if you would let me know if you can be represented at that meeting'; Dec 1973
Letter from Charter Building Design Group to County Architect; 'Following our discussion with Miss Child last Fri regarding the formation of new Arts and Crafts areas, we now have pleasure in enclosing revised sketch plans and would be pleased to discuss these with Miss Child at an early opportunity. We have, as far as possible, endeavoured to lay out the Domestic Science area on the lines which were discussed insofar as the sinks and cookers are now set out around the perimeter of the room. We have however revised the position of the dining area so that it overlooks the courtyard and have left the position of the store to the Pottery, Fabric, Needlework and Art areas to Mr Dent to decide upon. We have not sent a copy of this drawing to Mr Dent yet until we are sure the Domestic Science area now meets Miss Child's requirements'; Jan 1974
Drawing: Ground Floor Plan [?partial]; scaled [incomplete]
Drawing: Phase I Alterations: New Arts & Crafts Department; preliminary sketch; no scale
Memo from Chief Education Officer to County Architect; 'I confirm that the layout of the craft area as shown on the plan meets my requirements. I should be grateful if you would arrange for a copy of the Pottery, Fabric and Art area to be sent to Mr Dent so that he can proceed with layout details'; Jan 1974
Letter from Charter Building Design Group to County Architect; 'We would be very grateful if we could have your further instructions regarding the completion of the present contract for forming a new kitchen, classroom block and girls' changing room. We are advised by Stotts that the equipment for the new kitchen will not be delivered until "early" March. Jarvis have pointed out to us that they were due to start the alterations to the existing kitchen - to be the new girls' changing room - on 15 Jan, but because of Stotts' delay, they cannot do so. Their completion date for this whole contract is 15 Apr and, by our calculations, we believe the contractor would have finished on that date but for this delay. We would be pleased to know: 1) Do you wish the contractor to carry on and complete the alterations to the existing kitchen before Stotts deliver the new equipment, which will require some alternative means of providing meals to the school? OR 2) Complete the contract, including the new kitchen equipped with Stotts' fittings but excluding the alteration to the existing kitchen, which could be done in the next phase of alterations to the existing school. We understand that there has been some discussion and that views have changed about these girls' changing rooms insofar as it has been suggested that showers be provided instead of the wash hand basins we were originally briefed to include. Whatever we do, are we to allow for showers, basins or both, and how many? OR 3) Close the job down until Jarvis receive Stotts' equipment and then open up the job again; As far as we are concerned, we would prefer to see Method 1 adopted, with the proviso that we know about the sanitary fittings which are to be incorporated in the layout. There may, of course, be a delay in obtaining shower units; Method 2 would involve loss of profit to the contractor and ultimately be more expensive; Method 3 will also increase cost'; Jan 1974
Memo from County Architect to Chief Education Officer; 'As you will see, delays are likely to occur on the contract due to the late delivery of kitchen equipment by Messrs Stotts, although to some extent this can be eased by the adjustment of school meals preparation if these can be supplied from an outside source. I think it would be an advantage if you could discuss this matter with Mr Hartley as early as possible so that instructions can be given on the site'; Feb 1974
Reply; 'I am prepared to accept Option 1 suggested by the Architect, but as the new kitchen will be used for serving dinners I must have 10 days notice to enable this kitchen to be cleaned before work starts on the old kitchen'; Feb 1974
Reply; 'I confirm having instructed Messrs Charter Building Design Group that the existing kitchen will be cleared ready for the Contractor by Wed 6 Mar'; Feb 1974
Further memo; 'The new kitchen block was officially accepted by the Architects on 21 Feb as completed. You are already aware of the arrangements made for the kitchen to be used purely for washing up purposes at the present time, pending the delivery and fixing of your equipment'; Mar 1974
Letter from County Architect to Charter Building Design Group; 'I enclose herewith copies of the defects report by our Engineering Clerk of Works [one page manuscript, Feb 1974]. Would you please arrange to forward them to the Main Contractor for rectification'; Mar 1974
Memo from Chief Education Officer to County Architect; 'With reference to the 6 classroom extension, whilst I am aware that work has not yet ceased I have been requested by the Headmaster to draw your attention to the following points: a) Ceiling on upstairs landing and classrooms appears to be leaking; b) Areas of plaster in several rooms are unsatisfactory; c) Some electrical work appears to be unfinished; d) tarmac near library entrance is unfinished. Rough cement has been left on playground e.g. near site of mixer; e) Path to entrance of extension is one yard wide only [pen note - is this to be increased?]; f) Fluorescent lights in downstairs classrooms require diffusing covers; g) Much hardcore, rubble, broken glass etc., was left behind; h) An old oil tank and a number of cycle blocks need to be disposed of; i) Turf around the new extension is requested [pen note - is this to be provided?]; May 1974
Letter from County Architect to Charter Building Design Group; 'I assume that you are aware of these items and that they will be dealt with in due course. In the meantime however I would appreciate a note advising me of the situation'; May 1974
Reply; a) The contractor will attend immediately; b) Plaster had been affected in some cases, this will be dealt with at the end of the maintenance period; c) Noted in schedule of outstanding items, will be attended to as soon as missing parts are available (tv outlets); d) Tarmac near library not completed, new extension will follow shortly. Rough concrete - contractor has been asked to remove; e) Path to entrance is temporary only - new extension to follow shortly; f) Has been done; g), h) Contractor has been asked to remove this from the site; i) New extension to follow shortly; May 1974
Memo from Chief Education Officer to County Architect; 'The estimated figure for the alterations at this School was £40,000 [under Minor Works Building Programme 1974/75] and I should be grateful if you would authorise execution of the following: 2 new classrooms in 2 storeys and staff room off staircase - £13,500; Alterations to ground floor and new first floor toilet accommodation - £16,500; Showers to changing room - £1,500; Classroom alterations to existing school - £12,500; (total £44,000); Please note that a start on site will not be possible until 1 Jul'; May 1974
Letter from Charter Building Design Group to County Architect; 'In the course of a structural survey we carried out a week or two ago, we heard that the school were going to write to the Education Officer regarding the necessity to do the alterations to the Assembly Hall, i.e. to throw the corridor into the main assembly area by taking out the windows and brick infill panels below and rearranging the heating. We are presently preparing our draft working drawings and wonder whether the Education Officer has been approached by the School on this matter and whether a decision has been taken. We are raising this matter as we think it is in your interests that the situation be clarified to avoid the possibility of abortive work and fees if it is in fact the intention not to proceed with this part of the work'; Jun 1974
Reply from Chief Education Officer to County Architect; 'On 14 May 1974 I informed Mr Hartley of your Department that an estimate of £40,000 was made for the conversion of this school. The provisional costing came out as follows: Two new classrooms in two storeys and staff room - £13,500; Alterations to ground floor and new first floor toilet accommodation - £16,500; Showers to changing rooms - £1,500; Classroom alterations to existing school - £12,500; The item to be omitted was the alterations to the piers adjacent to the hall. I hope that this will have answered the problem that you raised'; Jul 1974
Report to Land Sub-Committee; 'The County Valuer & Estates Officer reported that as the owner was emigrating, the Chairman of the Policy & Resources Committee had approved as a matter of urgency, terms negotiated by the District Valuer for the purchase of 35 Britain Street required as a caretaker's house for Priory School at a cost of £10,000. The Education Committee had recommended the property be purchased; Resolved: That the action of the Chairman of the Policy & Resources Committee in approving terms for the purchase of 35 Britain Street be confirmed'; May 1974
Memo from Chief Education Officer to County Architect; 'I have received a letter from the Headmaster concerning the music store room [Middle School conversion Phase I - six classroom extension]. There is no shelving in this room and the Headmaster would like to know whether it was ever intended that the Contractor should put shelves in this room'; Jul 1974
Similar memo Oct 1974
Reply; 'I am pleased to advise you that shelving has been allowed for in the contract for the music store room. However, nothing has been done as yet, pending a decision on your side as to the most appropriate shelving to be provided'; Nov 1974
Letter from Charter Building Design Group to County Architect; 'We would confirm that the date of practical completion for the extension to Dunstable Priory School was 5 Apr 1974'; Aug 1974
Letter from Neave, Tinworth & Nunan to County Architect; 'We lay out below the updated approximate costs for the various sections of the scheme assuming a start on site in Nov 1974: 1) Two new classrooms in two storeys (This figure contains £500 for built-in furniture) - £14,900; 2) Alterations to Ground Floor and new First Floor Toilet accommodation - £20,000; 3) Alterations to Assembly Hall / Gymnasium Area - £2,500; 4) Showers to Changing Room - £1,650; 5) Classroom alterations to existing school (This includes £250 for built-in furniture) - £17,500; 6) External Works - £200; Section 5 contains 68'6" length of benching which will be provided free to the contract by Bedfordshire County Council and fixed by the contractor. Assembling and fixing of this would be £150 in addition to the £250 shown'; Aug 1974
Memo from Chief Education Officer to County Architect; 'The Head is concerned that the pottery kiln will be out of action whilst the premises are being modified between Jan and Nov 1975. I am wondering if it will be possible to allow the kiln to remain in its present position for as long as is convenient to the Contractor, to allow some pottery to be fired'; Dec 1974
Letter from County Architect to Charter Building Design Group; 'I should be grateful if you would let me know if you feel it is reasonable to make this request of the Contractor'; Dec 1974
Reply; 'We have inspected the position of this kiln on site and the implications of using it by children during building operations and regret to advise you that, in our opinion, it will not be possible to use the kiln without moving it to another location in the school. We have not consulted the contractor as one has not been officially appointed but we believe that such use of the kiln would interfere with a contractor's methods of operation and be a safety hazard to children'; Dec 1974
Memo from Chief Education Officer to County Architect; 'I have received a letter from the Head concerning condensation in the new six classroom extension. The windows are permanently and heavily covered with condensation and paper stored in cupboards rapidly becomes damp. The initial condensation was no doubt due to the fabric drying out, but the building is now 8 months old and I would have expected this problem to have been overcome. I would appreciate any observations you may have on this matter so that a cure can be found for the problem'; Jan 1975
Letter from Charter Building Design Group to County Architect; 'Further to your letter regarding the condensation on windows in the new classroom extension, we wish to comment as follows: The building was unoccupied for more than four months -completed early in Apr 1974 and occupied in Sep the same year. In that time there was no ventilation to the building which affected the drying out process and, even after occupation, there was a rather long spell of very wet weather which also had some effect on the drying process. Our investigation in the school revealed that the teaching staff like to keep all windows closed. We feel that the combination of all these rather unfortunate circumstances have badly affected the drying out period and if the teaching staff could be persuaded to keep all the windows slightly open during the coming spring and summer, this should cure the problem. We have discussed this matter with your heating engineer, Mr Banks, who is of the same opinion. We have also investigated the possibility of fixing ventilators to windows and it looks a rather expensive exercise and there is still no guarantee that the teaching staff will keep these permanently open. We will let you have the cost details as soon as we receive estimates for this work'; Feb 1975
Letter from T O Hughes, Headmaster, to Chief Education Officer; 'The County Architect is incorrect in stating that the building was left unventilated between Apr and Sep; windows in each classroom were left open daily during that period and the central heating system was on for part of that time. The teaching staff do open the windows whenever possible but, as the windows slide open horizontally, children sitting near the window are in the direct path of the inflow of cold air. I understand from recent discussions on the site with members of Charter Building Design Group that there had been ample time for the building to dry out and that consideration was therefore being given to the provision of additional ventilation. We continue to experience very heavy condensation on windows and walls. Paper stored in the store rooms becomes damp and unusable and mould continues to grow on walls and window frames. I would be grateful if consideration could be given to the provision of additional ventilation'; Mar 1975
Memo from Chief Education Officer to County Architect; 'My Advisers inform me that the gap between classrooms on the 1st and 2nd floors [ground and 1st] are creating learning difficulties. I should be grateful if you would advise me of your estimate of cost of providing either folding screens or a screen and door between these classrooms. I would also advise you that condensation in the Resource Centre is excessive and I would request an investigation into the causes and possible remedies of this'; Feb 1975
Letter from Charter Building Design Group to County Architect; 'We wish to inform you that the cost of providing new doors and screen will be approximately £300 - that is, if this could be done by the contractor for Phase II who is already on site'; Mar 1975
Reply; 'The Chief Education Officer has now confirmed that he wishes the provision of the new doors and screens between the classrooms at first and ground floor levels to be made. Would you please arrange for this work to be carried out by the present Contractor, and would you also let me know if the money is likely to be available from the Phase II Contract to meet this cost. With regard to recent correspondence concerning the problems of condensation, the Chief Education Officer has forwarded to me a letter from the Headmaster [as above] giving his comments on the problem and proposed solutions. Would you please let me know if you have any further comments to make'; Apr 1975
Further memo from Chief Education Officer; 'I refer to my memo of Jan 1975 concerning condensation in the new extension. The Head has now informed me that the problem has worsened and that there are now patches of mould on the window frames, walls and ceiling. I would be grateful to receive your comments as a matter of urgency'; Feb 1975
Letter from County Architect to Charter Building Design Group; 'I should be grateful if you would investigate means of removing the mould as requested'; Mar 1975
Reply; 'The end of the Defects Liability Period occurs on 4 Apr. The question of removing mould from the walls can be reviewed then. We would emphasise the problem of lack of ventilation and that the sooner the windows can be opened to give cross ventilation the sooner this problem can be rectified'; Mar 1975
Meeting held at the School with Mr M Kocanek, Architect (CBDG); Mr P Smith, Clerk of Works; Mr D S Mann, D S Mann Ltd; Mr G Brown, Scott-White & Hookins; Mr W Marriott and Mr J Knight, Johnson Fuller Ltd; '1) Mr Mann asked to be excused the meeting in order that he could contact the Electrical Engineer, with a view to discussing the existing electrics uncovered in a demolition of the first floor slab; 2) Mr Kocanek said that breather vents would be required in both classroom and toilet block roofs. For the classroom, three would be placed alongside the gutter, and three alongside the existing parapet wall. In the toilet block, two will be placed alongside the parapet wall, Library end; 3) Mr Marriott said that Johnson Fuller Ltd had been in touch with Haywood Williams Ltd with regard to the ventilators required, and said as soon as they had received their price, it would be forwarded to Mr Kocanek; 4) Mr Marriott said that the first floor slab to the toilet block would be poured during the following week; 5) The next site meeting will be held Mon 2 Jun at 9.45am. All Sub-Contractors are required to attend'; May 1975
Letter from Charter Building Design Group to County Architect; 'As at 10 Jun all defects on the builders works for Phase I alterations had been satisfactorily remedied. We should be grateful if your mechanical and electrical engineers would kindly arrange to inspect these sections of the works. Upon satisfactory completion of electrical and mechanical defects the final account may be issued'; Jun 1975
Letter from County Architect to Charter Building Design Group; 'I write to confirm that the temporary classrooms sited between the double storey extension and the playing field may be retained until the end of Jul 1976. As this falls within the defects liability period of the contract, I suggest that a temporary path is laid now, and the permanent provision made at the end of the defects liability period'; Aug 1975
Letter from County Architect to Neave, Tinworth & Nunan; 'I would confirm that I agree with the final account submitted by Rooster Heating Company Ltd with the exception of Item 4. This refers to supplying and fitting two hose reels. The pipework has been installed for these hose reels but the units themselves were never supplied. I have now received a letter of credit from Rooster Heating and now propose ordering the two hose reels direct from FPS of Luton at an estimated cost of £100'; Nov 1975
Letter from Charter Building Design Group to County Architect regarding Phase II alterations; 'We wish to confirm the following: 1) Curtain track in art area: This item has not been included in the contract. We will arrange with the contractor to provide this as an extra; 2) "Spur" shelving - this item is included in the contract; 3) Hot water to sink: We have been informed by your engineer, Mr Meek, that the existing water heaters will be reconditioned'; Dec 1975
Memo from Chief Education Officer to County Architect; 'I would advise you that the existing temporary partition between the corridor and the craft working area should be replaced by a double door'; Jan 1976
Letter from Headmaster to Chief Education Officer; 'The Chief Fire Officer's report suggests that, as means of escape from the two first floor Staff Rooms is by means of unprotected stairways, alternative accommodation for the Staff is found on the ground floor. The next phase of modifications to the building includes the provision of a Staff Room on the ground floor; it was hoped that this phase would be commenced during this financial year but I understand that the modifications are now to be reconsidered for inclusion in next year's programme. The former woodwork room on the ground floor is unused at present; this room and the adjacent Science Laboratory are, during the next phase of modifications, to be converted into three classrooms. The woodwork room would require some modification before it was suitable for use as a temporary staff room. I would welcome the advice of the County Architect regarding the provision of an alternative staff room or the provision of an alternative means of escape from the [existing] Staff Rooms'; May 1976
Various contract documents:
Drawing A1 (No 1): Proposed Extension: Classroom Block Site Plan; scale 1" to 20'; Dec 1972
Drawing A3 (No 2): Proposed Extension: Classroom Block Ground Floor; scale 1/4" to 1'; Jan 1973
Drawing A4 (No 3): Proposed Extension: Classroom Block First Floor; scale 1/4" to 1'; Jan 1973
Drawing A6 (No 4): Proposed Extension: Classroom Block Sections; scale 1/4" to 1'; Dec 1972
Drawing A7 (No 5): Proposed Extension: Classroom Block Elevations; scale 1/4" to 1'; Jan 1973
Drawing A20 (No 6): Plans - New Kitchen and Changing Rooms; scale 1/4" to 1'; Dec 1972
Drawing A21 (No 7): Kitchen Extension; Sections & Elevations; scale 1/4" to 1'; Dec 1972
Drawing A8: Proposed Extension: Boiler Room Elevations & Sections; Scale 1/4" to 1'; Dec 1972
Drawing SK1: Proposed Extension to Teaching Block; Ground & First Floor Plans; scale 1/8" to 1'; Oct 1972
Drawing 2: Proposed Alterations; Ground Floor Plan; scale 1/8" to 1'; Sep 1972
Invoice from Charter Building Design Group for Professional Services: Final Account; Total £6,390.79; Payment already received £6,039.74; Balance outstanding £351.65; Jul 1977
Final Certificate regarding Jarvis (Harpenden) Ltd, for Alterations and Extensions Phase I; Total £61,219.48; Payment already received £60,980; Balance outstanding £239.48; Jul 1977
Interim Certificate regarding Jarvis (Harpenden) Ltd; amount due £2,950; Jun 1976
Interim Certificate regarding Johnson Fuller Ltd for Alterations and Extensions Phase II; amount due £4,300; Jun 1976
Invoice for Professional Charges from Neave, Tinworth & Nunan; Total Fee for Pre-Contract Services £1,760.69; Apr 1973
Bills of Quantities with Final Account (manuscript) for Phase I; Feb 1973
Drawing A1 EE Proposed Extension: Classroom Block Site Plan; Electrical Installation; scale 1" to 20'; Dec 1972
Drawing A3 EE Proposed Extension: Classroom Block Ground Floor; Electrical Installation; scale 1/4" to 1'; Jan 1973
Drawing A4 EE Proposed Extension: Classroom Block First Floor; Electrical Installation; scale 1/4" to 1'; Jan 1973
Drawing A20 EE New Kitchen and Changing Rooms; Electrical Installation; scale 1/4" to 1'; undated ?Dec 1972
Form of Tender for Electrical Engineering Services from R Clark (Electrical Contractors) Ltd, Barton-le-Clay for £3,255.77;
Mar 1973
Specification of Works (Part 2) for Electrical Engineering Services; Feb 1973
Schedule of Tenders Received for Alterations and Extensions; only two contractors tendered: Johnson Fuller Ltd, Dunstable, for £76,913 and Jarvis (Harpenden) Ltd for £62,094; Jarvis' tender accepted; Mar 1973
Schedule of Tenders Received for Mechanical Engineering Services; R Clark Ltd, Barton-le-Clay for £5,263.59; J W Housden Ltd, Kempston for £5,524.10; Rooster Heating Co Ltd, Hitchin for £4,771.28; Planned Maintenance & Engineering Ltd, London SW11 for £5,746; Rooster Heating's tender accepted; May 1973
Form of Tender for Mechanical Engineering Services from Rooster Heating Co Ltd [as above]; May 1973
Specification of Works (Part 2) for Mechanical Engineering Services; Feb 1973
Schedule of Tenders Received for Electrical Engineering Services; D F Chapman, Heath & Reach for £3,950.20; R Clark, Barton-le-Clay for £3,255.77; Industrial Electrical Contractors, Luton for £3,930.12; Fine & Humphrey Ltd, Luton for £4,936.62; R J Constant, Bedford for £3,401; R Clark's tender accepted; Apr 1973
Contract for the erection of the proposed extensions at Dunstable Priory School between Bedfordshire County Council and Jarvis (Harpenden) Ltd and Excess Insurance Co Ltd; amount of contract £62,094; Jun 1973
Architect's Instructions (1-20) to Jarvis (Harpenden) Ltd; Jun 1973 - Jun 1976
Architect's Instructions (1-16) to Johnson Fuller Ltd; Jan 1975 - May 1978
Letter from County Architect to Neave, Tinworth & Nunan; 'I would confirm that the final value agreed for the electrical sub-contractor D S Mann (Electrical) Ltd for Phase II is £3,767.19'; Sep 1976
Final Account (manuscript) for Alterations & Extensions (Phase II) £54,290.85