CA2/441/9

Stotfold Lower School [1 file]

1968-1969

From: 1968 To: 1969

File on Isolated Classroom Unit: Memo from Director Of Education to County Architect; 'I refer to your memo of 25 Jul [not here] and note that the area coloured yellow will not now be available to us. In order that I may comment on the suitability of the site for a lower school will you please let me know the acreage of the land marked blue and pink'; 2 Aug 1968 Reply; 'Red about 1.05 acres; Blue about 3.665 acres; total about 4.715 acres; 7 Aug 1968 Reply; 'I regret that the land which had originally been earmarked as a school site is not now available. Nevertheless in view of the fact that about 4.7 acres are available, I confirm that the pink and blue areas combined would be acceptable as a site for a new lower school'; Sep 1968 Reply; 'Since sending my memo of 7 Aug, I have been able to make a study of the layout on the land we already own and which seems quite adequate for your needs. In the light of this, I should think the acquisition of more land would be difficult to justify. I propose, therefore, to take no further action unless I hear from you to the contrary'; 20 Sep 1968 Memo from County Architect to County Planner; 'I enclose two paper copies of my drawings showing the proposal for Isolated Classroom Unit at Stotfold CP School and shall be glad to know if you have any observations from a Town & Country Planning Act point of view. The additional copies of the drawings are enclosed to enable you to consult the District Council'; 11 Sep 1968 Reply; 'I confirm that neither Biggleswade RDC nor myself have any objections to the development of the isolated classroom unit at Stotfold CP School'; 29 Oct 1968 Drawing: Outline Proposals for siting Isolated Classroom Unit; Stotfold CP School; scale 1:500; inset location plan 1:2500; Sep 1968; Approved Sep 1968; [shows existing single classroom unit SW corner of site (off Church Road) with Isolated Unit to NE of that as first instalment of new lower school] Education Committee 27 Sep 1968 recommended that Classroom Units be provided under the current [1968/69] Minor Building Programme at the undermentioned schools as set out below and as shown on the plans now submitted: On new site: Great Barford - 2 classrooms; Marston Moretaine - 1 classroom; Oakley - 2 classrooms; Stotfold - 1 classroom; Carlton - 1 classroom; Extension on existing site: Wilstead - 1 classroom; Studham - 2 classrooms; Kensworth - 2 classrooms; Sundon - 1 Classroom. Form SB16; Extension on new site; one new classroom; Total estimated expenditure £6,675; 1 Oct 1968; work to start Nov 1968. Tenders invited from Build Form Ltd [Ampthill]; A G Baxter (Stotfold) Ltd; Winton Hayes Ltd [Biggleswade]; J M Hill & Sons (Ampthill) Ltd; 3 Oct 1968 First two contractors reply to say they have received contract documents; 8/9 Oct Letter from County Architect; 'I refer to my letter dated 3 Oct and now write to advise you that the Siteworks Bills of Quantities for the basic classroom unit at Stotfold CP School is not expected to be ready for approximately two weeks and, in these circumstances, you will be given an extension of time for the return of your tender. When I have the exact date the Bills will be available I will write to you again and advise you of the revised closing date for receipt of documents'; 24 Oct 1968 Further letter; 'I now enclose site drawing and Bill of Quantities number 5. Will you please note that the date for return of documents has been extended to the 14 Nov 1968, and perhaps you will ensure that the date on the Appendix to the form of tender is also amended from the 1st Nov to the 7th Nov'; Nov 1968 Further letter; 'I write to confirm today's telephone conversation between Mr Butler and a member of your staff when you were asked to allow for the following amendments to Bill No. 5 at present in your possession for tendering purposes. Page 5/25 Items a and b; description should read "Beds or the like; 4" wide". Would you please confirm that these alterations have been made in your copy and are included in your tender'; 12 Nov 1968 J M Hill & Sons (Ampthill) Ltd reply confirming they have made the amendment to the Bill of Quantities; 14 Nov 1968 Letter from County Architect to Winton Hayes Ltd, Biggleswade; 'Thank you for your tender in the sum of £6,781..14s..11d for Stotfold CP School and I am pleased to inform you that this was the lowest received and is under consideration for acceptance. In the meantime I shall be glad if you will forward your priced Bills of Quantities for checking'; 18 Nov 1968 Letter from County Architect to J M Hill & Sons (Ampthill) Ltd and A G Baxter (Stotfold) Ltd [Build Form appear not to have tendered]; 'Thank you for submitting tender for basic classroom units - Stotfold CP School, but I am sorry to advise you that it was not the lowest received and is unlikely, therefore, to be accepted. A full list of tenderers will be sent to you in due course'; 18 Nov 1968 Letter from Winton Hayes Ltd, Biggleswade, to County Architect; 'We have pleasure in enclosing Bills No, 1, 2, 3 and 5. Bill No. 4S (Single Classroom Unit) is identical to Bill No. 4S of the North and Mid-Bedfordshire Contract which is at present in your hands for checking, a copy of this bill could br supplied if required'; 20 Nov 1968 County Architect writes to A G Baxter (Stotfold) Ltd, J M Hill & Sons (Ampthill) Ltd and Winton Hayes Ltd, stating that the tenders received were £6781..14s..11d; £7,575..15s..5d; £9,820; 23 Dec 1968 Letter from County Architect to Walker & Hawkes Ltd, Ickleford; 'I thank you for your letter dated 4 Oct concerning extension projects at Stotfold CP School and Clifton AVP School. You are correct in assuming that an extension to Stotfold CP School is proposed and, in fact, contractors have already been chosen to tender for the work, but your name was not considerd because the estimated cost is £6,000 whereas you have asked to be considered for contracts with a MINIMUM value of £25,000. The extension to Clifton AVP School is to be undertaken by the Managers' Architects, Cherry & Deramore, and I suggest that you write to them at 30 Portland Place, London W1, and register your interest in the scheme. I am sorry I have not been able to help you in this instance, but your name will be considered when tenders are invited for any other jobs in your area'; 7 Oct 1968 Letter from County Architect to Bedfordshire Water Board, Harrowden; 'Enclosed is a copy of the site plan for the proposed new classroom unit and future school [not here] on which I have indicated the proposed route of the cold water main and the meter position. The first phase will consist of the construction of a single classroom unit with the following items connected directly to the water main: 2 Basins; 1 Sink; 2 W.C.s; 1 Electric Water Heater (Cistern type). Eventually this unit will become part of a new school. Will you please let me have a quotation for the supply and installation of a 2" service pipe, meter and stopcocks. The meter is to be positioned inside the site boundary as indicated on my plan'; 14 Oct 1968 Drawing ES31/P1/3A; Proposed Single Classroom Unit [left hand type]; Details - Site Works; [shows manhole positions]; scale 1/8" to 1'; inset location plan 1:2500; Oct 1968 Letter from County Architect to Engineer & Surveyor, Biggleswade RDC; 'I enclose a paper copy of my drawing showing the proposed drainage at the school and shall be glad to know if you have any observations to make on the scheme'; 24 Oct 1968 Reply; 'Other than the query raised and cleared by telephone I have no further observations on the scheme'; 8 Nov 1968 Memo from County Architect to County Planner; 'I refer to my memo dated 12 Sep [not here], and shall be glad to know if you are yet in a position to clear the projects [basic classroom units at Marston Moretaine and Stotfold CP Schools] from a Planning point of view. For your information, tenders for the work have been invited and are due for opening shortly'; 29 Oct 1968 Letter from Department of Education and Science to Bedfordshire Local Education Authority; 'With reference to Mr Brewis' letter of 2 Oct, I am directed by the Secretary of State to say that he approves, so far as his requirements are concerned, the work shown on the plans submitted, as specified on Form SB16 at a cost of £6,675. This sum is made up as follows: Building work £6,575; Professional fees and expenses £100. This approval is given subject to the Authority being able to meet the gross cost from their Minor works allocation for the period in which the work is started. The approved plans... provide for the addition of an isolated classroom unit at Stotfold CP School. The Authority are asked to satisfy themselves that the minimum two per cent daylight factor is met in the practical area and particularly in the area around the warm air heater unit. A statement of cost on tender should be sent to the Department on Form SB27. The tender need not be referred to the Department for approval however, unless it is proposed to accept a price which would increase the gross cost of the project by more than one per cent above agreed estimate of £6,575. The Authority's attention is drawn to paragraph 13 of the Ministry of Housing and Local Government Circular 79/67 which requires contracts for building work of less than two years duration to be let on a firm price basis unless the prior approval of the Department has been obtained before tenders are invited. The Ministry of Housing and Local Government has been recommended to issue formal consent to the borrowing of the sum of £6,675 for a period of 30 years. A certificate from the architect on Form SB23 should be sent to the Department as soon as possible after the completion of the work. The statement of final cost on Form SB17 should be submitted as soon as the accounts are complete. The Authority is asked to make every effort to clear the final account as soon as possible after the completion of the project. Immediate notification of the date on which this accommodation is taken into use should be sent to the Department and Her Majesty's Inspector'; 1 Nov 1968 Memo from County Architect to Chief Education Officer; 'In reply to your memo of 21 Oct 1969, I regret that there will be insufficient funds available under the contract to allow any additional roadworks to be carried out at this site'; 21 Nov 1969 Letter from F G Glenister, Butterley Brick Co Ltd, Leicester, to County Architect; 'With regard to the two projects at Stotfold and Marston Moretaine CP Schools, we will reserve for you, entirely without prejudice, 4,600 2 5/8" Blaby Matlock Grey Rustic Facings to each Contract from today's date. We look forward to receiving further information regarding successful Contractors and delivery dates, in due course'; 12 Sep 1968

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Roecroft Lower School, STOTFOLD